Airtable: All You Need to Know About

Airtable Review: Project management can be difficult to execute. There are a hundred tasks to keep track, constant delegation of work to team members, and even multiple projects to overlook simultaneously. With Airtable, you can put all of your project management worries to rest. With this creative project management software, it is easier to handle all of your tasks all while enjoying an interactive and unique user interface.

By using Airtable for project management, you cannot get bored of project management. Instead, you will begin to feel involved in real-time with your team and thus enjoy a highly inventive experience. For teams who continue to work remotely, Airtable can be the perfect companion to ensure that each team member is equally involved in a certain project.

Why Use Airtable?

Why use airtable?

The good thing about Airtable is that it is a project management software that can be used for a variety of different purposes. If you are a director of communications, Airtable would help you schedule blog posts and generate emails to your team for follow-ups. However, that really isn’t all.

The true potential of Airtable is for teams that work remotely, such as a marketing firm or a group of architects. Since these are creative jobs that are commonly done remotely and make extensive use of the internet, Airtable is their optimal project management software.

If you have a team that works remotely, you understand the struggle of providing information to each team member regarding every step of the project. By integrating Airtable, such teams can easily distribute and organize information efficiently, and make work more interesting by including visuals and color schemes. Alongside of tracking information, your team can also use its budgeting and client tracking features.

Another reason why Airtable is suitable for remotely working teams is the transparency it provides – both to the team and to the final customer. For example, if you manage the project management department of a marketing agency, it is easy to get caught up in all the smaller tasks that are running simultaneously. With Airtable, all of these tasks can be arranged properly, and the entire team can collaborate by contributing their own parts towards the final task. Additionally, you can also share the progress of a project with your client – including data such as completed tasks, pending tasks, the timeline, etc.

Airtable: Listing Down the Important Features

There is a long list of basic features that one expects from a typical project management software. Airtable has them all, but more. Not only does Airtable include some of the best project management features from multiple different software, but it also combines all of the features into a creative and unique space that is pleasant for the team to use.

For planning and management:

Airtable Review
  • Schedule tasks in order of priority and choose your own unique view (task lists, boards, etc.)
  • Share a calendar with the entire team to view progress
  • Track the worktime of all members on the team using spreadsheets
  • Customize all of your spreadsheets to develop a unique style of project management

For important information:

  • Store data such as documents, PDFs, images, and videos on the Airtable software
  • Utilize the cloud space provided within the software to ensure easy access to the documents
  • Easily keep all your sensitive information secure and private

For team collaboration:

  • Post comments on tasks to communicate with our team members working on the same project
  • Share individual project files and keep them organized separately
  • Create a specific dashboard for each team and easily collaborate with the members

For finance and accounting:

  • Use the custom spreadsheets (or integrated templates) to create detailed budget reports
  • Combine different budget reports into one
  • Download budget reports to incorporate them with old or existing financial reports

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Your Team Needs Airtable

It is likely that as a project management director, your team is already making use of a software that helps you work collectively and track all the work that is ongoing. To make adjusting to Airtable simpler, it makes sure you include basic features such as task lists, Kanban boards, integrated calendars, task assignment, client view, and even a collaborative guideline. This makes it easier for you to switch to Airtable as your project management software and continue to enjoy these simple features along with more complex ones.

Apart from the typical Kanban boards, Airtable has a feature that allows you to view all of the tasks in the gallery. Instead of organizing tasks in a standard manner in vertical categories automatically, Airtable allow you the freedom to choose your own sorting method. This could be in alphabetical order, begin date, deadline, client name, or even project team. This aesthetic view of the tasks allows the team to remain motivated to complete their work efficiency – thus adding to the productivity of all team members.

Airtable also differs in its budgeting and reports. To facilitate those who are just starting out with project management, a wide range of templates are available to create detailed spreadsheets using Airtable. The best part here, though, is that all of the records you enter into Airtable are automatically added to your budgeting report and you are only required to make further changes to it. This simplifies the budgeting process by a significant amount and makes it a quick and smooth process for teams that are working remotely and on multiple projects at once.

Like we mentioned earlier, Airtable gives you access to hundreds of templates to choose from. Depending upon your industry, there is something for everyone. From e-commerce related options to marketing agencies and medical history templates – Airtable is determined to make project management simpler for each kind of firm.

Additionally, it is astonishing how simple it is to use the templates. You can simply select the ‘Start with a Template’ option on your Airtable dashboard if you don’t know where to begin with, and the rest will be seamlessly handled by the collaborative software.

Since many project management software can be too complicated for teams to understand on their own (especially if they are working remotely and independently), Airtable makes sure to provide detailed support services as well as online tutorials to understand the software.

Also Read: Slack Vs Teams: In the Debate, Which Programme Wins?

Airtable Features at a Glance

  • Task lists, Kanban Boards, Team Calendars, Task Assignment
  • Organize tasks in your own way
  • Create spreadsheets for budgeting reports and analysis
  • Use simple and easy-to-use templates
  • Understand the software through extensive customer service

How Much Does It Cost?

Airtable is a fascinating software. Not only does it simplify project management, but it goes one step further to include creativity and aesthetics in the collaborative work experience. However, with such an extensive list of features comes a great price tag attached with it. Below are the different pricing plans for Airtable:

  • Free: unlimited databases, 1200 records on each database, 2GB attachment allowance, mobile app
  • Plus: $10 per user per month – an upgraded 5GB attachment allowance per base and 5000 records on each database
  • Pro: $20 per user per month – 50,000 records on each database, 20GB attachment allowance per base, advanced calendar collaboration, added security with user permissions
  • Enterprise: negotiated directly with the team – includes customer service, individual training sessions, unlimited database, records, and workspace.

As we view it, the free version of Airtable offers more than what a typical project management software would provide without a price tag. However, the paid options can easily become large amounts to pay each month – especially since the pricing is based on a per user format instead of a whole team.

The Verdict: Pros & Cons

To bring this review to its conclusion, it is important to highlight some of the most important benefits and drawbacks of using Airtable as your collaborative project management software.


  • Hundreds of templates that are easy to use and integrate different tools
  • Highly customizable according to the team’s preference and aesthetic
  • Mobile apps available to keep track of the project on the go
  • A free pricing plan that allows users to test the features before committing to a paid plan
  • Collaboration is easy by sharing your base with others on the team and having a collective view
  • Simple user-interface that can be quickly learnt
  • Share data with clients or on your blog to show your progress by embedding your bases on external sites


  • The tool can be slightly complicated and may take you time to become accustomed to.
  • Subtasks and categories are not quite easy to make, especially since the tool is not available in Airtable
  • Is considerably expensive since not all of the important features are available on the free version of the software

The Verdict

In our opinion, Airtable is a great software that provides convenience and ease to teams that are working remotely. By having a collective collaborative space, it is easy to keep track of projects and tasks – and even complete work in a timely manner. A project management tool such as Airtable is highly beneficial for companies who are commonly remotely based, such as marketing agencies, architecture and design firms, or even some e-commerce businesses.